Board portals for meetings are the technology that streamlines meeting-management processes. Modern portals are far more functional than the early software that only provided access to the board books. You should have a list of questions you can ask during demos.
Effective meeting management begins before the meeting, with boards portals that let you prepare agendas and distribute them with relevant documents. Portals make it easy to keep track of votes, resolutions and other action items.
During the meeting, the board can be able to comment and collaborate on documents in real time on any device and platform. Security-focused portals can even offer electronic signatures to speed up document signing, which can prevent sensitive information from falling into wrong hands.
The website automatically creates meeting minutes, eliminating the necessity for secretaries to manually take notes during the meeting. This means that your board will be able to concentrate on strategic issues and less on the administrative tasks that come with being director.
Ask about the user-friendliness when looking at a new portal for your board, or upgrading an existing one. Board members are busy and don’t want time figuring out how to use a new system. Consider features that will make it easier for them to adopt including how-to videos, FAQs, remote training sessions, and a single point of contact for technical assistance. Take note of how the pricing structure of your vendor will fit into your this hyperlink organization’s budget.